WELCOME TO ASHLAND!

Are you interested in joining our wacky, zany team?!  We're not afraid to roll up our sleeves and do the dirty work, and we hope you aren't either!  Our team is looking for dedicated, hard-working, individuals who believe in our mission of fostering the development of performance, leadership and life skills through youth mentorship and quality intergenerational performing arts.  At Ashland we believe that "Everybody's weird, but everybody's awesome!", a motto that we live by!  If you're ready and willing to jump into the fire and join our team, then continue scrolling and apply TODAY!  

Ashland Productions is an equal opportunity, affirmative action employer.  People of color, people with disabilities, women, and people who identify with other marginalized groups are encouraged to apply. 

PT Bookkeeper

Reports to:  Managing Director

Hours:  Part-time (flexible)

Status:  Non-Exempt

Ashland Productions seeks a Part-Time bookkeeper (16-24 hours per week) to provide all bookkeeping support for a growing organization.  

Responsibilities

The Bookkeepers responsibilities include, but are not limited to:

  • Accounts Payable & Accounts Receivables (track and enter bills, print checks for signatures)
  • Receipt Entry (enter and categorize receipts by appropriate class and project)
  • Reconciliation (conduct monthly account reconciliation with bank statements)
  • Reporting (prepare monthly reports for staff as needed)
  • Adhere to the accounting policies, practices, standards and controls of the client and oversee the maintenance of all books and records, recording business assets, liabilities, ownership investments and revenue and expense transactions.
  • Resolve accounting issues as they arise in the processing of business transactions.
  • Recommend and implement changes to continuously improve systems and financial performance.
  • Maintain payables and donations - verifying, allocating, and posting transactions
  • Prepare and ensure timely bank deposits
  • Cash preparation and handling for box office ticketing, petty cash, etc.
  • Assistance with external audit requirements
  • Recommend, develop, and implement process improvements to improve accounting operational efficiency, quality of output, and refine synergies
  • Complete special projects as requested with the Managing Director.
  • Ability to work effectively with others in support of the organization, ability to respond to staff and volunteer requests, multi-tasking necessary.
  • Monitor and maintain the customer accounts receivable and contracts in process.
  • Review and finalize the sales transactions when needed.
  • Compile payroll information for submission to an external payroll service ADP on a bi-monthly basis.
  • Comply with all tax authority requirements and work with Managing Director to prepare documentation for yearly taxes.

Job Details

  • This part-time position will work 2-3 times per week, roughly sixteen (16) to twenty-five (24) hours per week in our offices.
  • Location: Maplewood Community Center, 2100 White Bear Ave. Maplewood, MN 55109

Requirements

  • Experience working with Quickbooks/Quickbooks online
  • Organized, analytical, dependable, accurate data entry necessary
  • Ability to safeguard confidential information
  • 3-5 years bookkeeping experience
  • Self-starter and able to work independently
  • Highly organized and efficient with supreme attention to details
  • Enjoys challenges and problem solving
  • Associates or Bachelor’s degree preferred or equivalent experience.
  • Experience with cash handling procedures and set-up
  • Intermediate to advanced Microsoft Excel skills
  • Fundamental knowledge of Generally Accepted Accounting Principles
  • Effective communication, interpersonal and organizational skills
  • Ability to think broadly about impact and identify root causes to address solutions to issues
  • Results focused: Prioritizing tasks and overcoming obstacles
  • Strives to exceed expectations & not afraid to ask questions
  • Enjoys flexibility
  • Hold self and others accountable
  • People of color encouraged to apply. 

Compensation

Hourly position.  Compensation: $16-21/hour.  No benefits.

How to Apply:

Interested candidates should send a cover letter and resumé to Elisa Olson, Managing Director at elisa@ashlandproductions.org RE: Bookkeeper


HOUSE MANAGER

Reports to:  Managing Director

Hours:  Part-time including evenings and weekends

Status:  Non-Exempt

Ashland Productions seeks a House Manager to oversee front of house management and to provide general administrative and event support at a growing theatre organization.  The House Manager is an integral position for Ashland Productions with oversight of all front of house activities during all Ashland productions and events. This position provides an excellent opportunity for a highly motivated individual with proven theatre house management experience to work with theatre staff, volunteers, and patrons.  The House Manager will report to the Managing Director and will be responsible for supervising volunteer ushers and other volunteers of that nature.

Responsibilities

The House Manager’s responsibilities include, but are not limited to:

  • Actively support Ashland Productions mission.
  • Serve as Ashland Productions liaison with all audience members.
  • Perform house management duties during Ashland Productions performances.
  • Secure, coordinate, train, schedule, and oversee the use of volunteers to perform the following house management functions: ushering, ticket taking, concession sales.
  • Maintain accurate records of all volunteer ushers and related forms.
  • Oversee the content of communications to volunteers; i.e., volunteer usher emails.
  • Manage the process for obtaining all concessions supplies for re-sell and house management supplies like flashlights, name badges, etc., within budget supplied by the Managing Director.
  • Maintain accurate concessions donation reports and performance attendance numbers.
  • Manage coordination and set-up/take-down of opening night parties for each show, season announcement event, and other receptions (talkbacks, meet and greets, etc.).
  • Help maintain a clean office environment before and after events.
  • During and just prior to performances, be able to provide basic office tasks, such as photocopying, data entry, and filing.
  • Provide courteous, well-informed customer service to all stakeholders of the company and other segments of the public; resolve problems diplomatically.
  • Perform related duties as assigned.

Job Details

  • This part-time position works during the evening and some matinees. 
  • Location: Maplewood Community Center, 2100 White Bear Ave. Maplewood, MN 55109
  • Ranges between fifteen (15) to twenty-five (25) hours per week during performance weeks, includes evenings and weekends.

Requirements

  • Schedule/Ability to work ALL Ashland Productions performances and events (roughly 4-7 shows per week, per year, scheduled in advance).
  • Superior customer service skills.
  • Strong attention to detail; highly organized.
  • Excellent communication skills (verbal and written).
  • Computer savvy, experience using Microsoft Word and Excel

Preferred Qualifications

  • Two (2) or more years of box office work and/or management.
  • Ability to multi-task in a sometimes fast-paced, but always fun, environment.
  •  Experience using Microsoft Word and Excel
  • Not required, but a major plus: Experience with Patron Manager or Salesforce CRM software.
  • Demonstrated ability to establish and maintain effective working relationships.
  • Demonstrated ability to work independently.
  • Experience working with diverse communities and an ability to demonstrate cultural sensitivity.
  • Personal enthusiasm, optimism, and sense of humor.
  • Familiarity with local arts scene preferred.

Compensation

Hourly position.  Compensation: $11-13/hour.  No benefits.

How to Apply:

Interested candidates should send a cover letter and resumé to Elisa Olson, Managing Director at elisa@ashlandproductions.org RE: House Manager


development Director

Reports to:  Managing Director

Hours:  Part-time 30-hours (Flexible)

Status:  Exempt

Ashland Productions is seeking a highly-motivated individual to join and lead our Development program. The Development Director will coordinate, develop, and implement strategies to build and support a broader base of Foundation, Corporate, and individual donor support. The position will start in May 2017 and will report to the Managing Director.

Responsibilities

The Development Director's responsibilities include, but are not limited to:

  • Actively support Ashland Productions mission.
  • Serve as Ashland Productions liaison with all audience members.
  • Coordinate, and frequently implement, the activities – grants, sponsorships, direct mail and individual requests, etc. – that generate Annual Fund support.
  • Execution of donor stewardship mailings; including working closely with Managing Director to coordinate delivery of print pieces.
  • Conduct prospect research on individuals, foundations and corporations
  • Conduct ongoing stewardship of individual, foundation and corporate funders
  • Support in the planning and execution of donor events
  • Maintain donor/grant database and files
  • Develop and execute Ashland’s annual development plan in partnership with the Fund Development committee: participating in monthly meetings, organizing calls, reports, minutes, other documents as needed.
  • Secure financial support from individuals, foundations and corporations.
  • Successfully cultivate new and nurture current donor relationships.
  • Coordinate and expand sustaining individual donor program.
  • Work with Managing Director to develop annual development and marketing budgets.

CRM Management:

  • Manage the implementation of an integrated CRM system in collaboration with the leadership and staff.
  • Oversee and manage CRM data entry and gift processing, acknowledgement letters, and CRM reporting. 

Events:

  • Work with Managing Director to set goals, budgets and timelines for all development events.
  • Create, organize, manage and attend special development and marketing events. 
  • Develop and implement email campaigns and social media fundraising.

Job Details

  • This job is 30 hours per week with flexibility.  Currently, there is opportunities to telecommute at least one day a week, possibly more.
  • Location: Maplewood Community Center, 2100 White Bear Ave. Maplewood, MN 55109

Qualifications/Requirements

  • Bachelors Degree or equivalent experience 
  • Driven to exceed goals and welcoming of opportunity and new responsibilities
  • Interest and skill in relationship building and maintaining.
  • Strong written and verbal communications
  • Detail-oriented and adept at CRM databases (Not required, but a major plus: Experience with Patron Manager or Salesforce CRM software.)
  • Effective project/event management skills
  • Sophistication with prospect research 
  • 3 – 5 years experience in a Development position
  • Direct mail campaign management a plus
  • Online fundraising experience a plus
  • Grant writing experience a plus
  • Strong attention to detail; highly organized.
  • Excellent communication skills (verbal and written).
  • Computer savvy, can effectively and efficiently use Microsoft office suite.
  • Ability to multi-task in a fast-paced, but fun, environment.
  • Demonstrated ability to establish and maintain effective working relationships.
  • Self-starter who can take initiative.
  • Personal enthusiasm, optimism, and sense of humor.
  • Familiarity with local arts scene preferred.

Compensation

Compensation range: $32,000-$38,000, DOE. health stipend, flexible Paid Time Off, plus paid holidays.

How to Apply:

Interested candidates should send a cover letter and resumé to Elisa Olson, Managing Director at elisa@ashlandproductions.org, RE: Development Director


Administrative assistant

Reports to:  Managing Director

Hours:  Part-time- 15-20 Hours/week (Temporary/Seasonal)

Status:  Non-Exempt

Ashland Productions seeks a Administrative Assistant to provide general administrative and office support at a growing theatre organization.  The Administrative Assistant will assist with office support, filing, data entry and organizational skills. This position also includes maintaining social media sites of our work and upcoming events, managing paper flow, entering data into our CRM software, recording correspondence, writing client correspondence, answering ticketing phone calls, and other tasks as assigned. Impeccable written and oral communication skills are a must!!

Responsibilities

The Administrative Assistant's responsibilities include, but are not limited to:

  • Actively support Ashland Productions mission.
  • General office filing, data entry, and report generating.
  • Offer administrative support to the Managing Director when needed. 
  • Answer phones and sell tickets via phone. 
  • Update the CRM information for donors and patrons.
  • Ability to create charts and reports in excel and MS word. 
  • Creation of weekly email blasts using MailChimp
  • Other duties as assigned. 

Job Details

  • This part-time contract (15-20 hours per week) offers flexibility.  Administrative Assistant will only work Monday, Tuesday, Thursday and Friday's.  Wednesday's will be a day off.  The project will last 3-6 months, with the potential to extend.
  • Location: Maplewood Community Center, 2100 White Bear Ave. Maplewood, MN 55109

Requirements

  • Ability to work independently, without immediate supervision
  • Skilled in social media platforms (not required, but prefered)
  • Can type 40-60 wpm
  • Excellent phone skills
  • Superior customer service skills.
  • Strong attention to detail; highly organized.
  • Excellent communication skills (verbal and written).
  • Ability to anticipate and take initiative. 
  • Computer savvy, experience using Microsoft Word and Excel

Preferred Qualifications

  • 1-2 years of experience in an office support role
  • Mailchimp experience (not required but helpful)
  • Ability to multi-task in a sometimes fast-paced, but always fun, environment.
  • Not required, but a major plus: Experience with Patron Manager or Salesforce CRM software.
  • Demonstrated ability to establish and maintain effective working relationships.
  • Demonstrated ability to work independently.
  • Experience working with diverse communities and an ability to demonstrate cultural sensitivity.
  • Personal enthusiasm, optimism, and sense of humor.

Compensation

Hourly position.  Compensation: $10-13/hour DOE.  No benefits.

How to Apply:

Interested candidates should send a cover letter and resumé to Elisa Olson, Managing Director at elisa@ashlandproductions.org RE: Administrative Assistant